Introduction and Challenges
An Indian based leading IT services company having more than 600 employees, 4 branch offices (Delhi, Bangalore, Pune and Hyderabad), 12 in-house departments was finding it difficult to handle the growing workforce using legacy systems that were long-since manual. Its number of employees had grown by almost 40% over the past two years, yet the HR functions had not kept up that level of growth.
The Human Resource department comprising only 10 employees was overwhelmed with paper-work, manual computations and coordination tasks. They had to cope with:
- Manually tracking attendance and leave records using Excel
- Late or inaccurate salary payments due to outdated payroll tools
- Delays in onboarding and documentation for new hires
- Unstructured performance review cycles
- Frustrated employees due to lack of transparency in HR communication
The scenario affected the satisfaction of employees, the speed of the HR operations, and lowered the overall productivity of each department. The management understood that they required an effective HR management system which was scalable, user-friendly and accessible at any location.
Why Newton HRMS?
The company shortlisted Newton HRMS after evaluating five other HR solutions. Newton HRMS stood out for its:
- All-in-one platform for attendance, payroll, onboarding, performance, and more
- Cloud-based access, so all four office locations could stay in sync
- Quick implementation timeline and full support from the Newton team
- Customization options to match the company’s internal policies
Within a span of 5 weeks, the implementation was fulfilled. The Newton team inducted the HR department, IT and administrative users in all four offices in full training, handholding, etc. and data migration support.
How Newton HRMS Transformed the HR Function
Newton HRMS helped the company automate and simplify every major HR process. The system was tailored to match the company’s internal policies, working hours, and performance cycles.
Key Features That Made a Difference:
1. Real-Time Attendance & Leave Management: Using biometric integration and a mobile app, attendance tracking became fully automated. Managers could approve leave requests directly from the portal, and employees received instant notifications. This eliminated the need for Excel and reduced attendance errors by 85%.
2. Payroll Automation for 600+ Employees: Payroll was one of the most time-consuming processes before Newton HRMS. Now, salary calculations, TDS, PF, and ESI deductions were automated, and payslips were generated with a single click. The payroll processing time dropped from 5 days to less than 1 day, and errors reduced by 90%.
3. Digital Onboarding for New Hires: The HR team onboarded over 80 new employees in just 3 months using Newton HRMS. New hires received welcome kits, filled out documents online, and completed tasks like bank details and ID uploads through the portal. This reduced onboarding time by 70%.
4. Centralized Employee Database: The system stored employee documents, contracts, appraisal history, and training records in one secure platform. With role-based access, only relevant data was visible to different teams, keeping everything organized and safe.
5. Streamlined Performance Management: With Newton HRMS, the company rolled out quarterly performance cycles with clear KPIs, review templates, and feedback workflows. Over 500 employees completed self-reviews and manager assessments digitally in the last quarter.
6. Employee Self-Service Portal: Whether it was viewing payslips, checking leave balance, updating contact details, or raising queries, employees could do it all from their phone or computer. This reduced the HR team’s daily query load by 60%.
Real Results in Just 4 Months
The company experienced clear improvements across all HR functions:
- 85% reduction in attendance and leave-related errors
- Payroll processing time cut by 80% (from 5 days to 1 day)
- 90% fewer payroll mistakes, thanks to automated calculations
- 70% faster onboarding of new employees
- 60% drop in daily HR service requests due to self-service portal
- 120+ HR man-hours saved every month
- Improved employee satisfaction, especially among new hires and remote workers
- Increased compliance accuracy for tax, PF, and other statutory filings
The HR department finally had the time and tools to focus on employee engagement, learning programs, and long-term planning, instead of being stuck in operational tasks.
Why is Newton HRMS the Right Choice?
- One platform for attendance, payroll, onboarding, and performance
- Quick setup with minimal IT support needed
- Employee self-service portal for better satisfaction and transparency
- Mobile access for managers and staff on the go
- Smart automation that reduces manual work and saves time
- Easy customization to match your policies and workflows
Conclusion
Newton HRMS has also added structure, speed and efficiency to a previously messy and manual HR installation. The system connected the data on four offices, a whole group of 600+ staff members and enabled the HR To get the ability to control each step of the employee lifecycle, both digitally and easily.
Newton HRMS made a total transformation in a few weeks, covering areas in onboarding and payroll, performance tracking and employee self-service. Quicker processes, reduced errors, and happier staff have made the firm in position to carry on growing without its HR group straining.
